AI automation for manufacturing
Customers can order the same component under different codes and in different pack sizes. We can read each purchase order against your approved catalogue, with the original wording visible to the person releasing the sales order.
An order in boxes, a catalogue in units
Illustrative example using fictional details.
Purchase order line
“PO 814, line 2: six boxes of B14 brackets, requested for 18 June.”
What the team can check
- Approved cross-reference
- Customer B14 maps to internal part BR-014
- Pack record
- 20 brackets per box · Requested quantity equals 120 units
Draft sales order line
BR-014 · 120 units · Requested date 18 June. Sales checks the part revision and confirms availability before committing a delivery date.
How the workflow runs
- Read each order line. Capture the customer reference, part code, quantity, unit and requested date alongside the original page and line.
- Check the catalogue. Use an approved cross-reference and pack size. A discontinued code, missing revision or unclear unit puts the affected line on hold.
- Release checked lines. Sales verifies the proposed quantities, checks availability in its usual system and approves the order. Planning receives the confirmed version.
What we need from you
Show us the approved catalogue, customer-specific code mappings, pack-size owner and the fields your sales system accepts. Choose a product family with well-maintained records.
Pilot one customer’s orders
Compare draft lines with sales orders your team has already checked. Include a changed pack size and an unknown part. Measure quantity errors and exceptions as well as entry time.
Frequently asked questions
Can it recognise a customer’s own part codes?
We can use a mapping your team approves to match customer codes to your catalogue. An unfamiliar code goes into review with the original order line.
What if a customer orders boxes but we stock units?
The workflow can use an approved pack size to propose a quantity in units. Your team sees the conversion and checks any line without a confirmed pack size.
What if a revised purchase order arrives?
Match it to the customer’s PO reference and show the lines that changed. Sales decides whether to amend an existing order.
Can a requested date become a promise by mistake?
Keep requested and confirmed delivery dates in separate fields. Your team fills the confirmation after its capacity and stock checks.
Which orders take longest to enter?
Describe one customer format, one product family and the mismatches sales staff check today.